Town of Willington
BOARD OF SELECTMEN ° 40 OLD FARMS ROAD ° WILLINGTON, CONNECTICUT 06279 ° (860) 487-3100 ° FAX (860) 487-3103
BOARD OF SELECTMEN
REGULAR MEETING APR. 15, 2002
TOWN OFFICE BUILDING 6:30 P. M.
First Selectman Patton called the meeting to order at 6:30 P.M. with the following in attendance: Selectmen Eldredge & Lewis, W. Beebe, D. Hardie and S. Ketchum.
APPROVAL OF MINUTES
SELECTMAN ELDREDGE MOVED TO APPROVE THE MINUTES OF 4/1/02.
Selectman Lewis seconded the motion.
VOTE: 3 YES (PATTON, ELDREDGE & LEWIS) 0 NO
PRESENT TO SPEAK
Sean Ketchum, of Boy Scout Troop 82, was present to discuss his Eagle Scout project with the Board.
He plans to do improvements around the Town Green. Improvements/repairs include pole ground-strap, new pulley system and new electrical box housing. He intends to add nighttime spotlight system, commemorative historical plaque, clean up the area near the Town Hall and install shrubbery. He thinks it will take about 3 weekends to get done. Sean needs an official letter approving the project. He will probably need to come back to the Board for money.
SELECTMAN ELDREDGE MOVED TO APPROVE SEAN KETCHUM’S EAGLE SCOUT PROJECT, TO GLORIFY THE WILLINGTON TOWN GREEN, AS PRESENTED.
Selectman Lewis seconded the motion.
VOTE: 3 YES (PATTON, ELDREDGE & LEWIS) 0 NO
CORRESPONDENCE
A list of correspondence was available at the meeting and in the Selectman’s office.
VILLAGE HILL ROAD BRIDGE
First Selectman Patton commented that he received a letter from A-N Engineers recommending PJF Construction Corp. for the Village Hill Road Bridge. They did a background check and we met with them, they seem to have a good handle on what the project is. They are a small firm and will hire as needed. Selectman Eldredge asked who is confident with their ability? First Selectman Patton commented that A-N and the DOT and they are pre-approved up to $3.6 million, they got their bond. The recommendation went to the State and we need to wait for the State’s recommendation to award. First Selectman Patton commented that he was concerned that once they start this they would get other jobs. They said they would not actively go for other big jobs. They would start in May; erect steel
in the fall and the whole thing will take a year. The road will not be closed. Selectman Lewis asked if when they tear down the old bridge will it look okay and was told yes. Selectman Lewis asked what happens if they hire a crew and the crew leaves?
REGULAR MEETING -2- APR. 15, 2002
First Selectman Patton commented that then we go to the performance bond, but that can happen to any one. Once we award it, we can move forward. Karl Acimovic is monitoring the abutments. This will be a prevailing wage job.
CCM – SPEARS V. GARCIA
The Board decided not to participate in this.
MONDAY OFFICE HOURS
First Selectman Patton commented that at the last meeting he didn’t realize we would decide then on the hours. He then sent e-mail to the department heads regarding how this would work. The majority thinks it will work fine. The Board believes it will work. The Monday office hours will be 12:30 p.m. to 7:30 p.m. effective
May 6, 2002.
FIRST SELECTMAN PATTON MOVED TO ADD TAX REFUNDS TO THE AGENDA.
Selectman Eldredge seconded the motion.
VOTE: 3 YES (PATTON, ELDREDGE & LEWIS) 0 NO
PRESERVATION GRANT
Donna Hardie, Town Clerk, presented the Board with paper work for a $5,000 grant from the Historic Documents Preservation Grant Application – FY 2003. The Town is eligible for a $5,000 grant and Donna would like to have the old big books, in the vault, brought down to legal size books. The old ones are very heavy and hard to work with and take up a lot of space in the vault. The page inside is legal but mounted on bigger paper, making the whole book big and heavy. The grant would allow these old books to be made into legal size books, like the newer ones. Last year we received a grant for $2,500 and had maps made into mylars. The Board must approve Donna applying for this grant and designate her as the applicant.
SELECTMAN ELDREDGE MOVED THAT THE BOARD APPROVE THE APPLICATION FOR THE HISTORIC DOCUMENTS PRESERVATION GRANT APPLICATION – FY 2003 AND DESIGNATE DONNA HARDIE AS THE APPLICANT.
Selectman Lewis seconded the motion.
VOTE: 3 YES (PATTON, ELDREDGE & LEWIS) 0 NO
APPOINTMENTS
Selectman Lewis commented that he would like to hold off on this. Traditionally the vacant seat goes to the same party member. He would like to see if a party member is interested in the PZC seat vacated by Bob
Begansky. Also, the term is until 11/03 and whoever is appointed may want to run for election then. The Board agreed to wait until the next meeting for this appointment.
PUBLIC WORKS
Wes Beebe commented that they are finished with Mason Road, it came out good. Selectman Eldredge commented that it is beautiful. Wes commented that they are back to sweeping, they mowed the Town Green and the baseball fields and some roadsides. They are doing repairs on vehicles. His secretary has left to have a baby. First Selectman Patton asked Wes how Public Works would like to do 4 days, 10 hours/day for the summer. Wes commented that they were talking about that. Selectman Eldredge asked how that would affect Kevin and was told he could work Wed. to Sun. and have Mon. and Tues. off to get his 40 hours. Selectman Lewis commented that if you are working until 5:30 p.m. chip sealing and sweeping you will get into heavy traffic times. Wes commented that we could start
earlier. Selectman Lewis asked what are the potentials for overtime with those hours. It was agreed that they could run into overtime on any hours.
REGULAR MEETING -3- APR. 15, 2002
The advantages to the longer hours are that you do not start and stop projects as often, you have a chance to finish up. Selectman Eldredge commented that you would have to convert the sick time and vacation time to hours. The Board asked Wes to discuss a 4 day, 10 hour day, week with the crew and get back to them. Wes reported that they have had requests to stripe Schofield Road. Selectman Lewis commented that there are some objections to that, it tends to make people drive closer to the side of the road and the road is narrow. First Selectman Patton commented that it is easier driving it with a stripe.
SUBORDINATION REQUEST
Case #2002-2 has requested that the Town subordination their lien in order to refinance. More information is necessary in order to consider this request.
SET DATE FOR TOWN MEETING
FIRST SELECTMAN PATTON MOVED TO HOLD THE ANNUAL TOWN BUDGET MEETING ON APRIL 29, 2002 AT 7:00 P.M. AT THE TOWN HALL. (ATTACHED)
Selectman Lewis seconded the motion.
VOTE: 3 YES (PATTON, ELDREDGE & LEWIS) 0 NO
TAX REFUNDS
FIRST SELECTMAN PATTON MOVED TO APPROVE A TAX REFUND OF $94.61 TO RICHARD & AILEEN CALLAHAN.
Selectman Lewis seconded the motion.
VOTE: 3 YES (PATTON, ELDREDGE & LEWIS) 0 NO
FIRST SELECTMAN PATTON MOVED TO APPROVE A TAX REFUND OF $15.44 TO KAREN WARNER.
Selectman Lewis seconded the motion.
VOTE: 3 YES (PATTON, ELDREDGE & LEWIS) 0 NO
FIRST SELECTMAN PATTON MOVED TO ADD TRANSFER STATION WATER MONITORING TO THE AGENDA.
Selectman Lewis seconded the motion.
VOTE: 3 YES (PATTON, ELDREDGE & LEWIS) 0 NO
First Selectman Patton reported that Fuss & O’Neill, Inc., the company that does the well monitoring at the Transfer Station, would charge the same amount, $6,000.00, for monitoring in the 02-03 fiscal year.
FIRST SELECTMAN PATTON MOVED TO AWARD THE 02-03 WELL MONITORING CONTRACT TO FUSS & O’NEILL, INC. FOR $6,000.00 AS PER THEIR PROPOSAL.
Selectman Lewis seconded the motion.
VOTE: 3 YES (PATTON, ELDREDGE & LEWIS) 0 NO
GOOD & WELFARE
First Selectman Patton commented that they received proposals for architectural design & related services for the Senior Center. They ran from $54,000 to $83,000, there were 8 proposals. The 4 lowest will be interviewed. The lowest was from Quisenberry Arcari. Selectman Lewis commented that the First Selectman’s report did appear in the Reminder, they had it under Willington Town Meeting. It did not cost anything for this but it would be good if the title was changed. Selectman Lewis commented that he would like to have a plaque for Cal Cobb at the Center School playground. Cal worked so hard on that. The Board agreed.
REGULAR MEETING -4- APR. 15, 2002
Selectman Lewis also mentioned the passing of George Buck. Selectman Lewis commented that a letter to the Mirtl Road residents should be sent telling them that nothing will be done without a Public Hearing and they will be notified of when it will be. First Selectman Patton commented that he met with Laidlaw and the fuel dispenser is almost ready, it may be installed this summer or even earlier.
SELECTMAN LEWIS MOVED TO ADJOURN THE MEETING AT 8:07 P.M.
Selectman Eldredge seconded the motion.
VOTE: 3 YES (PATTON, ELDREDGE & LEWIS) 0 NO
Respectfully submitted,
Mary Bowen
Mary Bowen
Secretary
Attached
The electors of the Town of Willington and all persons who are entitled to vote in Town Meeting on the matters mentioned in the following warning are hereby warned and notified to meet in TOWN HALL at 11 COMMON ROAD in WILLINGTON on April 29, 2002 at 7:00 P.M. for the following purposes:
ITEM I
To discuss the proposed General Government and Education budgets for the fiscal year July 1, 2002 to June 30, 2003. A summary of the Town budget is:
Estimated
General Government Budget
Operating $2,559,771.00
Capital:
School Bond 212,815.00
General Purpose Bonds 193,354.00
Reserve Fund 110,000.00
Capital Expenditures 40,000.00
Capital Projects 95,000.00
TOTAL GENERAL GOVERNMENT $ 3,210,940.00
Estimated
EDUCATION BUDGET K-8 $ 6,030,570.00
REGION 19 $ 2,931,677.00
TOTAL TOWN BUDGET $12,173,187.00
TOTAL ESTIMATED REVENUES ($ 3,976,397.00)
To Be Raised by Taxation $ 8,196,790.00
Less Surplus 300,000.00
NET AMOUNT TO BE RAISED BY TAXATION $ 7,896,790.00
ITEM II
To set a date, not less than seven nor more than fourteen days thereafter, for a vote on the annual general government and education budgets by separate “YES” or “NO” vote on the voting machines.
ITEM III
To set the hours, of the referendum, during which votes may be cast, not less than between the hours of twelve o’clock noon and eight o’clock P.M. and not more than between the hours of six o’clock A.M. and eight o’clock P.M.
ITEM IV
To approve the 2000-2001 Annual Town Report.
ITEM V
To see if the townspeople, on the recommendation of the Board of Selectmen, will adopt the Capital Improvement Program for fiscal years 2003 to 2007
John Patton
Michael L. Eldredge
John R. Lewis
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